Executive Assistant

WHO WE ARE

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

SISIP FINANCIAL

SISIP Financial has been serving the military community for over 50 years. Canadian Armed Forces (CAF) community members trust SISIP Financial for expert advice and solutions across investing, insurance, financial planning and sustainable financial wellness. We have solutions tailored to meet the needs of the CAF community and their families at every stage of their military career and beyond.

We pride ourselves in delivering preventative financial education and, where required, counselling, to support our members’ financial wellbeing. At SISIP, we keep our members at the center of everything we do. Our ultimate target is the right solution at the right time for our members, and our commission-free environment reinforces this. As a social enterprise, the profits we make help fund programs within the Canadian Armed Forces (CAF) community to benefit members and their families.

If you are seeking an opportunity with true purpose, to serve those who serve Canadians, we are growing our team and seek professionals who thrive in a collaborative work environment committed to continuous improvement, personal growth and professional development.

SISIP Financial services are available to Canadian Armed Forces Members both virtually and in-person. We have 23 offices located in CAF communities across Canada.

THE ROLE

As the Executive Assistant to the Senior Vice President, you will provide exceptional senior administrative support to the SISIP Financial Division while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. Building networks and stakeholder relations within the Executive Assistant cadre is important for effective overall organizational communication.

You will schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements and prepare travel claims and expense reports for the team. You will manage correspondences and enquiries, including researching for reference documentation, monitoring, re-directing, and following-up on correspondence and enquiries, research, draft and edit correspondence, reports, plans, lists and briefing notes.

This role requires the ability to efficiently manage priorities and tasks while coordinating the flow of information and utilizing innovative problem-solving skills to facilitate solutions and effective communication. Great customer service skills and an aptitude to learn and grow are important.

In this fast-paced environment, everyone works as one team. If you adapt well to improving business processes, thrive in a customer-focused environment, have excellent organizational and communication skills, and have a positive attitude, this is the role for you!

QUALIFICATIONS

Education, Certifications and Licenses

College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field

Experience

In project management

In developing and implementing administrative and office procedures

In applying policies and procedures

In budget administration

In records management

In maintaining filing systems

In drafting correspondence and reports

In making travel arrangements

Competencies, Skills and Abilities

Client focus
Organizational knowledge
Innovation
Teamwork
Leadership
Time management skills
Project management skills
Communication skills
Ability to adapt to change
Ability to multitask
Proficient in Microsoft Office

OTHER INFORMATION

Language Requirement:

Bilingual Essential

Reading: Advanced

Writing: Functional

Oral: Advanced

Start Date: As soon as possible

This is an on-site position.

The selection process will be done virtually.

Relocation benefits will not be provided.

Salary plus Employee Incentive Plan.

BENEFITS AVAILABLE

Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

Perks: Discounts through CF One Member Appreciation.

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.