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Quantum Management Services Ltd.: Bilingual Office Assistant

Quantum Management Services Ltd.

This is a Full-time position in Ottawa, ON posted February 13, 2021.

Position: Bilingual Office Assistant Location: OttawaHours of Work: Monday to Friday from 8:00 a.M.To 5:00 p.M./ 40 hours a week Are you a new graduate looking for your big break in the corporate world?

Then this may be the right job for you!

We are looking for a superstar Bilingual Office Assistant for one of our corporate clients in Ottawa.

What our client really wants is someonewho is organized, quick on their feet, motivated and keen!

In fact, working with this organization offers so much room for growth and day one benefits!

Your key responsibilities: Manage a high quality, customer focused executive/conference room service, providing enhanced support for state-of-the art rooms Set up meeting rooms based on customers’ needs to ensure expectations are met Handle on-floor conference room activities, both visually and by means of the reservations system, being aware of meeting start/end times, attendees in the room, food and beverage orders, etc.

Advise the appropriate staff members of changes in meeting room status, special requests, etc.

Participate in scheduled team meetings, reviewing upcoming events, discussing relevant logistical matters, and identifying any potential challenges with the operation Complete regular housekeeping checks throughout the executive/conference rooms to deliver a seamless meeting room experience to all internal and external users Ensure the rooms are managed to a high standard, and report any deficiencies to the WSG Manager Liaise with our designated vendors to fulfill customers’ catering needs Ensure catering is placed on time in appropriate meeting rooms, and clean room after meeting/event Keep inventory for kitchen supplies and beverages, and orders when needed (coffee, tea, soft drinks, etc.) Code invoices for all catering to account payable Ensure hub has appropriate supplies Provide support and back-up to Central Service staff To qualify, candidates must have: Sound judgment regarding confidential and sensitive matters Positive attitude with strong problem analysis/solving abilities Effective listening and excellent time management skills Knowledge of Word, Excel, PowerPoint, and Outlook Ability to work under pressure and in a busy team environment Strong interpersonal skills including oral and written communication Strong organization skills with attention to detail and must be able to project a positive and professional image Bilingual in English and French Excellent problem solving abilities What they offer: Full benefits starting day 1: comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being.

15 days of vacation a year / accrued after 3 months’ probation period 2 sick days OR use a vacation day Pension plan after 1 year Fitness credit of $1,000 peryear (renewed every July) Other Perks: Receive support and coaching from some of the most engaging colleagues in the industry and learning opportunities to develop new skills and progress your career Please forward your resumes in Word format to VIRTUAL DOORS ARE OPEN!Given the recent developments concerning COVID-19, we are committed more than ever to the well-being of our staff and candidates.

As such, we are now conducting interviews using various web applications.