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EA – 1 month – Ottawa – 24/h


This is a Full-time position in Ottawa, ON posted August 12, 2019.

Our client is looking for EA for short term assignment.

Location: 45 O’Connor Street, Suite 600, Ottawa Start date: asap End date Sept 1st 2019 Shifts: Mon-Fri 8 am
– 5 pm Overview: Your role includes the following key responsibilities.

Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e.

brand compliance, proof reading materials for consistency, grammar, and spelling).

Compile, process and analyze data based on research objectives and prepare reports.

Arrange and coordinate meetings/events in liaison with the Meeting and Events Planning team when applicable.

Handle routine and non-routine logistics (e.g.

contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).

Follow up on action items and report status to Executives/meeting attendees.

Identify potential speakers and provide local, on-site support as appropriate.

Coordinate work with third-party suppliers
– both internal and external
– to address support needs and issues on behalf of the executive.

Arrange conference calls and video conferences involving a global audience.

Assist with miscellaneous complex administrative tasks (i.e.

locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain distribution lists, may manage time and expense reports).

Keep current and be knowledgeable on Accenture’s tools and technology.

Educate executives on new and existing technology / processes supporting Accenture’s overall strategy.

Develop relationships with executives’ clients and their Executive Assistant.

Record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.

May anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations.

Support with travel documentation and procedures (itineraries, visa/passport procedures).

May review and sort paper-based and electronic mail, identify/take action required where appropriate.

May manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling.

Keep executives informed as needed.

May provide telephone support (i.e.

answer calls promptly and courteously).

Act as executives’ representative to independently handle calls.

Provide document formatting support for Business Development team utilizing Microsoft Office.

Educational Qualification Must have : Post-Secondary Education
– college diploma or relevant certification.

3-5 years of Executive Assistant experience.

3-5 years of experience using Microsoft Office Suite (Word, Excel, Powerpoint, Outlook Skills & Work Experience Detail orientated.

Strong organization skills.

Exceptional customer support.

Comfortable with technical equipment and tools including video conferencing equipment, Microsoft Suite, etc.

Excellent communication skills.

Able to work well in a team environment.

Manage tasks independently.

Adaptability to change.

Independently build skills and knowledge.

Ability to manage multiple tasks and timelines.

Must be able to remain calm under pressure Must show initiative.

Must demonstrate critical thinking skills