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Colliers: Office Coordinator


This is a Full-time position in Ottawa, ON posted July 14, 2021.

OverviewBE Totally Engaged.

BE Business Savvy.

BE the Right Partner.

Be all that and more at Colliers Project Leaders.As Colliers Project Leaders continues to grow and attract exciting project opportunities, we seek an Office Coordinator to join our team in Ottawa.Are you the type of person who can capture all details and keep everyone organized?

Do you have experience managing staff and making confident decisions?

Do you have specialized skills and experience in the finance and accounting domains?

Does accomplishing a variety of tasks and meeting deliverables each day appeal to you?

Do you excel at coordinating office processes and activities?We are seeking a passionate, energetic administrative professional who enjoys problem solving, working with numbers/finance and supporting a diverse team of individuals.

You will exhibit strong internal customer service skills by undertaking office coordination tasks to support the Eastern Canada Manager of Regional Operations.Our ideal candidate is a highly cooperative individual who demonstrates initiative, a willingness to assist others and an ability to take on new responsibilities.

Excellent verbal and written communication skills in both French and English are required.Do you demonstrate an eagerness to learn new processes?

Do you work well in a team environment?

Do you identify yourself as a critical thinker?

We are looking for an individual who is self-motivated and results driven, and someone who works well in either a team or independent environment depending on the mandated task.Why Colliers Project Leaders?At Colliers Project Leaders, we help our clients succeed by helping them build amazing workplaces, businesses and communities around the world.

We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed.

Through our Get it Right Solution™, you’ll ensure we get it ready, get it built and get it performing so investors, owners and occupants are certain of success.Colliers Project Leaders is a leading Canadian building and infrastructure project delivery solution provider.

We provide integrated and strategic solutions for program and project leadership, and we act as trusted advisors on capital projects.

With 30 offices across Canada, our multidisciplinary team of project management and advisory professionals offer unparalleled depth and expertise to capital projects.

Colliers Project Leaders has completed more than 15,000 projects to date, deploying our proprietary tools and techniques to ensure success for our clients.Responsibilities What you will get to do as an Office Coordinator : Provide administrative, financial and clerical support to the Project Management Professionals Teams in our Ottawa and Quebec offices Prepare reports, staff resumes and other documentation, update office directories, inventory lists and other office reference materials Regularly communicate status updates with Operations Lead, RVP, Principals and Project Managers Ensure that all office and project activities are conducted in accordance with our Quality Management System Provide onboarding assistance and training to new staff on office procedures Organize meetings, coordinate teleconferences or webinars as necessary Receive and greet visitors, coordinate incoming and outgoing mail and couriers Ensure a professional appearance of all areas of the office Maintain a suitable inventory of all appropriate office supplies and ensure efficient operations of office equipment Maintain filing systems Ability to organize staff and office social events Qualifications What you’ll need to be successful : A minimum of three years’ experience in an office coordination support capacity Critical thinker, confident with the willingness to take initiative and work independently Impeccable written and verbal communication and organizational Superior interpersonal skills and an aptitude for providing administration support Advanced knowledge of Microsoft Office tools with emphasis on Outlook, Word, Excel, and PowerPoint Experience using CRM tool is an asset Experience using SharePoint is an asset Ability to prioritize tasks and meet deadlines Strong attention to detail Ability to manage and prioritize competing demands Ability to exercise good judgment, discretion, tact and diplomacy Professional, friendly, personable and able to build harmonious working relationships with Senior Management, colleagues, external clients, suppliers and the general public Bilingual is considered an asset