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Legal Assistant – Intellectual Property


This is a Full-time position in Ottawa, ON posted February 11, 2019.

Legal Assistant required for our reputable client in their Trademarks team within a large law firm located in downtown Ottawa.

We’re looking for a professional Legal Assistant with 5+ years of experience to join their team. The successful candidate must have a good work ethic, be proactive, positive, and be able to work independently while having the capacity to assist other teams Intellectual Property teams.

Roles and Responsibilities

  • Responses – preparing remarks and amending applications and preparing client letter/invoice
  • Office actions – drafting office actions for agent’s additional comments, proofreading and forwarding to client
  • Extensions for responses – CIPO letter, client letter and invoice
  • Approval notices – proofreading them and reporting to client (and/or writing to CIPO if mistakes)
  • Notices of allowances – preparing electronic declaration (copy goods and/services from CIPO and proofreading them); invoicing and reporting to client
  • Extensions for declarations of use – filing online, downloading extension grants, invoicing and reporting to client
  • Voluntary amendments and/or filing certified copies – preparing remarks, amending application, proofreading certified copy and invoicing
  • Reporting section 45 notices for all agents and preparing letters, evidence, reporting to client and invoicing
  • Re

Skills Required

  • Education level: College
  • Work experience (years): 6-9 years


Salary: 45000.00-60000.00$ per hour