Administrative Assistant

Administrative Assistant
Adecco is currently recruiting for an Administrative Assistant for a 12 month on site contract with a possibility of extension. This role is with our client in downtown Ottawa, ON.
The Administrative Assistant will have the following responsibilities:

• Issues badges and passes to visitors authorized to enter company property;
• Checks for approval of controlled items entering or leaving facilities;
• Follows and maintains lobby procedures;
• Coordinates and arranges corporate business travel and related expense reports;
• Responsible for certifying that all visitors have the proper access per Client’s policy & procedure;
• Greets all guests upon arrival and provide temporary visitor badges per company policy.
• Retrieves mail daily;
• Accepts and signs for packages as they are delivered;
• Assists in monthly breakdown/reallocation of bills relating to accounts payable;
• Manages incoming calls;
• Supports other activities or special projects as required by program management;
• Maintain a clean, organized, and professional office always;
• Other duties as required;

The Administrative Assistant must meet the following mandatory requirements:

• Must have a college diploma or certificate in office administration/Business Administration or any other related field;
• Must have minimum 3 years of relevant experience;
• Must have experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities;
• Must have in-depth knowledge of various software programs (Microsoft Office: Word, Excel, and PowerPoint);
• Ability to thrive in a fast-paced, confidential, and sensitive environment and work effectively under pressure to meet set deadlines;
• Excellent administrative abilities, strong organizational skills, and detail oriented;
• Effective communication, interpersonal and presentation skills;
• Collaborative, open minded and creative in a team-oriented setting;
• Adaptable, reliable and takes initiative;
• Positive attitude supports team efforts and works cooperatively with others;

If you are interested in applying to our Administrative Assistant role, please submit your resume as soon as possible by clicking on the ‘Apply with Adecco’ button.