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Administrative Assistant


This is a Part-time position in Ottawa, ON posted February 21, 2021.

Employer: The Empire Auto Service Centre Inc.

Position: Administrative Assistant Duration/Type: Full Time Location: Unit8, 266 Rutherford Road S, Brampton, ON, Canada, L6W3X3 Salary: $23.00 per hour; The gross salary paid is subject to all applicable Federal and Provincial income taxes and other statutory deductions such as EI and CPP.

Vacation: 4% of the gross salary Hours of Work: 35.0-40.0 Hours a week.

Overtime rate applicable after 44 hours of work per week Major Responsibilities: Assist with the administrative procedures and work in different areas in a busy auto repair shop environment for the supporting roles, ensuring that the work is accomplished in a manner consistent with organizational requirements.

Prepare and maintain work and purchase orders, inventory reports, memos and documents by compiling data like shop supplies, parts purchases and time-cards with department database and calculate adjustments based on repair bills.

Screening the incoming emails, post and forwarding them to appropriate contacts for replies; composing and distributing routine correspondence.

Minimize off-site repairs by fully utilizing the resources available within the shop.

Oversee the inventory control process, ensuring a practical working stock, minimizing dead, or seldom-required inventory.

Order replacement equipment, parts and supplies Co-ordinate and plan for repair jobs, such as providing necessary parts for the job, carry out estimated cost and time, office stationery, postage & couriers, supplies, packing material etc.

Work on repair claims and follow up insurance companies for payments.

Schedule and confirm appointments.

Ensure that detailed and accurate maintenance reports and documentation is kept.

Encourage safe working conditions and adhere to occupational health and safety regulations.

Perform other duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

How to Apply: Minimum 1 year of experience in an administrative position is required; Administrative experience in an auto body shop or similar working environment an asset Completion of secondary school is required Highly organized with attention to detail Excellent written, verbal and interpersonal skills