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Medical Education Assistant

Humber River Regional Hospital

This is a Contract position in Ottawa, ON posted June 15, 2021.

Position Profile Humber River Hospital is committed to revolutionizing patient care for our diverse community.

At our new facility, North America’s first fully digital hospital, the future is very exciting for our people and programs.

We’re looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, patient-focused, expert care.

The Hospital is formally affiliated with both the University of Toronto and Queen’s University.

Right now, we are looking for a Medical Education Assistant to provide administrative, data management, and reporting support for Medical Learners, and act as a central point of contact for the Administrative Office.

Reporting Relationship: Manager, Medical Affairs Key Responsibilities (but not limited to): Enter, prepare, analyze, and distribute informational, statistical, and other data, reports, and documents for submission professional associations, and other stakeholders to meet reporting obligations outlined in learning agreements Document departmental operations (e.g., resource lists, policies, processes, medical learning requirements and attendance, etc.) Prepare and submit reports to add continued medical education (CME) credits to Medical Training Data (MTD) (e.g., hours worked, absences, etc.) Direct and redirect visitors, phone calls, and emails requesting information or bringing forward issues requiring referral to other stakeholders Facilitate exchange of information and resources with external educational partners to assist with planning program activities Process medical learner placement (onboarding/offboarding) documents and track payments in accordance with learning agreements with post-secondary institutions to reduce contract noncompliance risk (e.g.

background checks, etc.) Administer departmental user rights in technology systems Coordinate calendars, organize meetings, and prepare supporting presentations and documents (e.g.

minutes, agendas, presentations) for the departmental leadership team to support program activities Coordinate internal and external meeting logistics (e.g.

book rooms/venues) in collaboration with other Assistants; coordinate meetings and events with post-secondary institutions, professional associations, and other stakeholders Lead coordination of internal and external events; send notices, coordinate event registrations and receive payments, complete reports on attendance, costs and outstanding invoices; arrange catering, audio visual setup, room setup, venue logistics, parking, and answer questions Provide administrative, planning, and rotation scheduling support for the HRH FMTU (Family Medicine Teaching Unit), which is currently in the process of being established Track departmental supplies inventory and order supplies to anticipate department needs Research and recommend event venues and meeting costs for approval by Chief of Staff.

Other administrative duties assigned.

Qualifications: High school graduate or equivalent required.

Undergraduate degree in Healthcare or Business Management preferred.

Completion of a Community College Office Administration Diploma or equivalent required。 A minimum of (2) two years providing administrative support required, supporting management teams in a healthcare/hospital environment preferred.

Experience in scheduling, event planning and logistics required, including organizing travel requirements and conferences.

Knowledge in business and statistical analysis required.

Experience in project coordination and budget preparation preferred.

Proficient in medical terminology.

Demonstrated excellent computer skills required, including Microsoft Word, Excel, PowerPoint and Outlook Good organizational and problem solving skills required, including an ability to prioritize a varied and busy workload.

Demonstrated ability to cope with tight deadlines and frequent interruptions.

Self-directed, tact, and diplomacy, with excellent interpersonal and customer services skills.

Why Humber?

Why Now?

Humber River Hospital is on an exciting transformation journey of redefining patient care as we leverage the most advanced technologies to enhance all aspects of delivering high-quality, safe care.

We continue to build a people-centered workplace with excellent staff and physician engagement by hiring passionate, diverse and inclusive healthcare professionals.

People who care and live our values of Compassion , Professionalism and Respect .

People who are committed to making a positive difference.

We are a Studer Group hospital, focused on building our evidence-based leadership practice and hardwiring a culture that WOWs.


Because at Humber River Hospital, we know it’s our people and our ability to innovate that allows us to consistently deliver a great patient experience and the best quality outcomes.

After all, we are the hospital that believes exceptional carehealthier community .

To express your interest in this exciting opportunity, complete the online application in confidence at

This description has been designed to indicate the general nature and level of work performed by the employee within this position.

However, the actual responsibilities, duties, qualifications and experience may vary.

Employee may perform other related duties as required to meet the ongoing needs of the organization.

Information contained in this job posting/description is subject to change.

Humber River Hospital is committed to inclusion and diversity.

We believe that diversity drives our culture of innovation.

By bringing together a variety of different perspectives, it fuels our creative thinking, generates new ideas and creates solutions designed to address tomorrow’s healthcare challenges today.

We take pride in providing professional development and career advancement opportunities for our employees including minorities, women, veterans and individuals with physical and developmental disabilities.

We also provide accommodation to applicants and all of our employees
– from hire to retire.

Let us know what we can do to help you be successful during your recruitment experience at Humber River Hospital.