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Executive Assistant, Risk & Management Consulting

BDO Canada

This is a Contract position in Ottawa, ON posted November 13, 2023.

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

Key Accountabilities and Responsibilities

  • Supporting BDO Consulting’s partners and senior managers in achieving operational goals and implementing objectives
  • Assist in leading strategic group initiative project streams to support development of corporate vision
  • Soliciting input from and coordinating with firm leadership to plan, track, monitor, and follow the progress of projects, action items, risks and business strategies that emanate from the partner and their team
  • Preparing and distributing project materials
  • Organizing and attending project team meetings as well as taking meeting minutes
  • Preparing reports for leadership on project status and keeping leadership informed of project direction, including achievement against project milestones, resourcing, budget, expenditures, revenue etc.
  • Undertaking administrative tasks for assigned Partners and Senior Managers within the Consulting Practice, including scheduling & organizing meetings, travel arrangements, managing calendars, monthly billing, and preparing reports as required
  • Assisting with the preparation of client proposals and presentations
  • Drafting talking points on an array of topics as required, and ensure that the partner/leader is prepared and in possession of information and materials required for meetings and other scheduled events
  • Acting as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm’s leadership team as required
  • Client interaction to support information requests and follow-ups
  • Assisting with partner expense reports
  • Proactively anticipating the needs of the partners and other leaders, and ensuring accuracy, coordination, and prioritization/optimization of leader’s time
  • Ensure leaders are working on the most important items for the practice
  • Help complete priority items for the leadership team to an appropriate level of quality
  • Performing other duties as assigned

How do we define success for your role?

  • You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration
  • You understand your client’s industry, challenges, and opportunities; client describe you as positive, professional, and delivering high quality work
  • You identify, recommend, and are focused on effective service delivery to your clients
  • You share in an inclusive and engaging work environment that develops, retains & attracts talent
  • You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
  • You grow your expertise through learning and professional development

Your Experience and Education

  • You have two + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
  • You have strong experience drafting various types of professional documents/content leveraging your exceptional writing and grammar skills
  • Prior working experience at a professional services firm an asset
  • You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)
  • You have the ability to work in a fast-paced and rapidly growing & changing environment
  • You have the ability to prioritize workload and the flexibility to manage multiple tasks
  • You are able to work quickly and take on more responsibilities over time
  • You have strong problem solving, analytical, and communication skills both written and oral
  • You value teamwork, client service, and quality in detailed work
  • Experience with MS Teams would be an asset

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2023. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

  • We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

  • We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.

  • We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Inclusion and Diversity Officer, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.