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Administrative Assistant/Billing Administrator


This is a Full-time position in Ottawa, ON posted November 22, 2018.

Our client, a small accounting firm, in the Downtown core is looking for an extremely organized individual who has experience with billing services (AP/AR) to join their team! Attention to detail is definitely a must for this role. The Administrative Assistant will be covering for a one year maternity leave. Are you a self starter who is eager to support a team while growing in a professional environment? We want to hear from you!

Roles and Responsibilities
Providing reception and front counter support to visitors, couriers, and staff
Answering and directing incoming calls
Inputting data relative to the financial invoicing in a timely and accurate manner as directed.
Providing direct support to administrative department: drafting invoices, uploading invoices, sending AR invoices to clients etc.
Tracking new clients and setting up new assignments using company softwareEnsuring there are adequate levels of office supplies and placing orders when requiredBanking and preparing cash receipts
Coordinating mail and courier requirements and clerical duties as assigned, such as photocopying, filing, scanning & faxing
General office maintenance; Ensuring kitchen & meeting room areas are clean and tidy

Qualifications and Experience

2 years of previous office administration experience in a fast paced environment
Excellent Microsoft Office Skills (Word, Excel, and Outlook)
Friendly and upbeat attitude with a willingness to take on additional tasks when required
Outstanding organizational skills
A proactive self-starter who is ready and willing to work independently as well as part of a team
Attention to detail is a mustPrior billing (A/R and A/P) experience
Must be able to work under pressure and tight guidelines
Please send English only resumes to

Skills Required

  • Education level: None
  • Work experience (years): None


Salary: N/D